Every vehicle recorded. Every kilo accounted for.
Gate Pass and Dispatch gives every vehicle a digital gate pass with vehicle photo, driver, weight and items. Dispatch is matched to the sales order the same minute, and any mismatch reaches you the same day, not at the buyer’s end.
- Built around your process
- No monthly fee
- You own it
“Buyer said only 820 quintal arrived. My register said 850. No photo, no signed pass, six days of arguing.”
Owner, processing unit
found and stopped in the first weeks at a processing unit after digital gate passes.
Read the case studyThe foundation, before we tailor it.
Photos on every pass
Vehicle number plate, driver and load photographed at the gate, with time and weight.
Matched to the order
Dispatch quantity checked against the sales order or invoice the moment the pass is made.
Mismatch alert
If weight or quantity differ beyond your limit, the accountant and owner get an alert the same day.
Inward too
Purchase vehicles get the same pass, so what came in matches what you pay for.
Searchable history
Every pass by date, vehicle, party or item, in two seconds.
Dispute pack
One link with photos, weights and times to send a buyer who raises a claim.
Not a template. Your version of it.
We start from this proven base so you save time and money, then shape it around how you actually work. Two businesses never get the same system.
What we tailor for you
- Your fields, item names and units, exactly as your team says them
- Your language: English, Hindi or Marathi
- Your rules: limits, timings, approvals and who gets which alert
- Your reports: what you see, when, and on which app
- Connected to what you already use: Tally, Excel, existing sheets
- Anything extra you need, quoted in writing first
Three steps, then it runs on its own.
Gate staff open the pass form
On their phone. Vehicle, driver, party, items, weight, photos.
System matches it
Against the sales order or purchase order, instantly.
You get exceptions only
Mismatches and unusual movements, the same day.
From ₹9,999. Your exact price, in writing.
That is the starting price for the standard setup. Once we understand your process, your free blueprint fixes the exact price before any work starts. Pay in full when it is live. No monthly fee, no per-user charge, no renewal.
Need it connected with other parts of your business? See the complete business system.
Always included
- Built inside your own Google account from day one
- Simple phone forms for your team, no app to install
- Alerts on WhatsApp or Telegram
- 30-minute training for your team
- Written how-to guide in plain language
- 30 days of free changes after go-live
- 100% ownership: code, data and sheets are yours
Other starting points
Questions about gate pass and dispatch
Do we need a weighbridge integration?
No. Gate staff enter the weighbridge slip number and weight, and photograph the slip. If your weighbridge software can export, we can read it automatically.
Will gate staff manage it?
Yes. The form has only the fields your gate register has today, with big buttons for photos. Training takes one walkthrough.
How do I pay for it?
₹9,999 one-time, paid when it is live. No monthly fee.
Can you build exactly what I need, not a fixed package?
Yes. That is most of our work. You tell us how your business runs and what keeps going wrong, and we design the system around that: your fields, your words, your rules, your reports. The starting points on this site are only there to show what is possible.
Who owns the system after it is built?
You do, completely. It lives in your Google account, not ours. If we never speak again, it keeps running.
We use Tally. Will this disturb it?
No. Tally stays exactly as it is. What we build reads the reports you already export and handles the work Tally does not: follow-ups, floor stock, attendance, gate, approvals and daily reports.
What happens after the free change period?
The system keeps running as it is. If you want something new or changed later, we quote a fixed price in writing first. No surprise bills.
Tell us how you work. We’ll shape it to fit.
Send one message or a voice note about your business. We reply with how we would build it for you, and a written blueprint with a fixed price within 48 hours. Free.
Replies 9 am to 9 pm, Monday to Saturday · English, हिंदी, मराठी